Required Fields

The Required Fields Configuration area allows you to determine which fields are required to fill out before completing any Guest Information or Stay records. These are the information fields which MUST be completed before the record can be saved - Skyware will not allow the record to be saved if any required fields are left blank.

Any fields marked here as required will appear in RED both in the guest/stay record and in the Required Fields set up screen itself, for ease of identification. Skyware Systems has its own minimal set of required fields for data manipulation, but your Property may require that ANY of the fields cataloged on the Required Fields screen are also required. This list is normally established at installation for you, but you may edit the configuration to suit your Property at any time if you have the appropriate access/authorization.

Note: Currently, Skyware requires Last Name (where relevant; this is not required on Group accounts or Company accounts, which instead require a Company name) and Guest Type; as well as the Default Hotel for multi property hotels. Any other required fields are at the Property's discretion.

This is part of the OPTIONAL configuration for Skyware Systems. This selection is part of the Property and System Configuration area of Skyware.

 

 


Select Managers Screen from the Quick Menu on the left side of the screen, then select Configuration > Required Fields.

Quick Menu with Manager's Screen option selected

Select Manager's Screen to be taken to the MANAGER'S COMMANDS screen.

Manager's Commands Menu

Select Configuration to be taken to the PROPERTY AND SYSTEM CONFIGURATION screen.

Manager's Commands Menu with Configuration option selected

Alternately, you may also be able to select Configuration directly from the Quick Menu, if the menu has been set up to include the Configuration option.

This will take you to The Property System Configuration Menu.

Property and System Configuraion Menu

The list of property configuration options are divided into four sections, which are Required Configuration, Optional Configuration, Locales/Dates and Sub-Systems.

Select Required Fields from the Optional Configuration section.

Optional Configuration section of Property System Configuration menu with Required Fields command selected

 

When selected, the Select Required Fields screen will open.

Select Required Fields screen example

The Select Required Fields screen is divided into two main sections, one listing all fields that can be selected as required for guest information, and one listing all the fields that can be required specifically for working with the stay information.

Fields currently selected as required are shown in RED.

 

To select a field to be listed as required, simply check the box to the left of the field name. Multiple fields may be selected at one time - pick all the fields that will be deemed required. This will mark the field(s) as selected on this screen, but not yet within Skyware, meaning that the selected field will remain shown in black.

Select Required Fields screen example with new required field selections made on screen

Once your selections have been made, click the orange button "Save" at the top of the screen.

Select Required Fields screen example with Save button highlighted

Note: The selected field is not actually marked as required within Skyware until the Save button has been used.

Select Required Fields screen example after new selections saved successfully

Once the selections have been saved, the screen will inform you that the save was successful, and the required field(s) will now be shown here in RED. Any fields shown in RED on this screen will be considered required within Skyware, and when generating new records MUST be completed before the record can be saved.

Note: This screen may also be used to remove fields from the required list - simply un-check the box next to the required field name, and save. The field name shown on this screen will go from red to black and the field will no longer be deemed required within Skyware. Only if the field is required by Skyware will the check box be grayed out and unavailable for changing.

Select Required Fields screen section showing both property selected and Skyware selected required fields

 

Date Updated March 22, 2022